HyreDocs turns manual onboarding packs, client contracts, and online forms into a 10-minute candidate experience. Send, sign, collect — from any device, fully audited, automatically reconciled back to your ATS.
The problem
Every placement generates a packet of documents — and every step of that packet is a friction point between you and a started candidate. Multiply by volume and the impact is measurable: lost placements, compliance risk, and recruiter time that should be selling.
Candidates print, scan, re-email. Half never return. Recruiters spend hours chasing.
Right-to-work, DBS, IR35 paperwork sits in inboxes and shared drives. You can't prove what was signed or when.
Contract signed Tuesday, returned Friday, filed Monday. Candidates start a week late — or not at all.
Candidate details retyped into Word templates, emailed PDFs, and your ATS. Nothing stays in sync.
The solution
HyreDocs replaces the email-PDF-chasing cycle with a single, audited workflow. Built for the shape of agency recruitment: many templates, many senders, many recipients, one source of truth.
Upload a PDF and drop fields on visually, or build an online form with the drag-and-drop builder. AI can suggest fields on either.
From any candidate, contact, or placement record. Details pre-fill from Bullhorn. No retyping.
Candidates sign PDFs or complete forms on their phone in minutes. Type-to-sign, upload IDs, answer questions — all in-browser.
Completed PDFs and form submissions both land in Bullhorn — Files tab + field write-back — with audit certificate and email confirmation.
Two products, one platform
Sometimes you need a signed PDF that looks exactly like the source contract. Sometimes you just need the candidate's right-to-work data captured cleanly. HyreDocs covers both — and both write back to the same Bullhorn record.
When the document has to look exactly like the source PDF.
Use it for: onboarding packs, client contracts, signed forms.
When you just need the answers — no PDF required.
Use it for: candidate intake, references, surveys, compliance checks.
Documents and Forms share the same field-mapping engine — choose to pre-fill from Bullhorn, write back on submit, or both. Completed forms land in the Files tab as PDFs; signed documents land in the Files tab as PDFs. The recruiter view stays consistent.
Why HyreDocs
Cut the gap between offer and start date. Mobile-first signing means paperwork completes before the kettle boils.
Every signed document carries a tamper-evident audit certificate: IP, timestamp, SHA-256 hash. Right-to-work, DBS, IR35 — always traceable.
Client contracts and candidate onboarding from the same platform. Terms of business, placement agreements, variation letters — all signed-and-synced.
No more retyping. Candidate details flow from your ATS into templates; signed data and uploaded files flow back automatically.
Built for both sides
Most signing tools assume you only send to candidates. HyreDocs handles both sides of the deal — same dashboard, same audit trail, same data flowing in and out of your ATS.
Impact
Automated reminders and mobile-first signing handle the nudging for you.
From contract-sent to candidate-started, paperwork stops being the bottleneck.
Every completion generates a tamper-evident certificate. No spreadsheets needed.
Bullhorn-native
Most e-signature tools bolt onto Bullhorn via Zapier and call it done. HyreDocs was designed around Bullhorn's data model: send from any entity, pre-fill from any field, write back to any field, attach files to the right record.
Map any template field to any Bullhorn field — including custom ones. Pull in, write back, or both.
Uploaded IDs, DBS certs, and documents attach to the Bullhorn record automatically on completion.
Recruiters see pending and signed documents directly on every candidate record. No tab-switching.
Bullhorn passwords are validated against Bullhorn. HyreDocs never stores or sees them.
Capabilities
Drop fields on any PDF. Save once, send forever.
Drag-and-drop online forms. No PDF needed.
Describe the form. Get a working draft in seconds.
Candidates complete on any device. No app required.
Two signature modes. Both legally binding.
Optional reviewer step for contract-level docs.
Candidates upload IDs, DBS, right-to-work inline.
Every signed doc has a tamper-evident certificate.
Upload a PDF — HyreDocs suggests where fields go.
Pull data in, write completed data back automatically.
FAQ
Made with Emergent